US-NY-Staten Island
4 months ago
Requisition ID
# of Openings
Job Function
Job Schedule
Regular Full-Time


The Administrative Assistant is responsible for providing administrative support to the Career Compass, Youth Pathways and Career Advance projects. The Administrative Assistant is also responsible for managing and administering several projects requiring direct interface with the Client.



  • Perform receptionist functions, answering incoming calls and directs calls to the appropriate staff person and greeting visitors and clients
  • Distribution and reconciliation of Metro cards
  • Scanning documents
  • Assist service coordinators in securing documentation of milestones
  • Assist supervisors and leadership team with special projects and tasks as assigned
  • Perform accurately all data entry functions in client and MAXIMUS systems
  • Assist internal and external customers in problem in resolution, as needed
  • Manage inventory and supply orders for the leadership team
  • Understand broad knowledge of departmental and company practices to assist the leadership team and staff while exercising judgement on critical nature of information and confidentiality
  • Prepare weekly internal and external reports
  • Calendar scheduling and maintenance
  • Generate letters and other documents, as necessary
  • Perform other duties as may be assigned by leadership

The Ideal Candidate will Possess the Following Additional Education and Experience

  • High school diploma or GED required
  • Associate's degree from an accredited college or university and one year's experience preferred
  • Proficient in Microsoft Office products
  • Ability to develop, evaluate, and implement a case management plan meeting all milestones
  • Ability to work with customers in a caring and respectful manner and with due understanding of and consideration for their unique circumstances
  • Excellent organizational, written, and verbal communication skills
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Ability to work as a team member, as well as independently
  • Must be able to remain in a stationary position for an extended period of time
  • Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds 
  • Work is constantly performed in an office environment

EEO Statement

A committed and diverse workforce is our most important resource.

MAXIMUS is an Affirmative Action/Equal Opportunity Employer.

MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.


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