Administrator III - Administrative Services (Executive Admin)

US-MN-St. Paul
1 week ago
Requisition ID
# of Openings
Job Function
Job Schedule
Regular Full-Time

Project/Position Introduction

MAXIMUS is a leading operator of government health and human services programs in the United States, United Kingdom, Canada, Australia and Saudi Arabia. The Company delivers business process services to improve the cost effectiveness, efficiency and quality of government-sponsored benefit programs, such as the Affordable Care Act, Medicaid, Medicare, Children’s Health Insurance Program (CHIP), Health Insurance BC (British Columbia), as well as welfare-to-work and child support programs around the globe. The Company’s primary customer base includes federal, provincial, state, county and municipal governments. Operating under its founding mission of Helping Government Serve the People®, MAXIMUS has more than 16,000 employees worldwide.


The Administrator is responsible for providing principal secretarial support to management and subordinate staff.


  • Screen telephone calls, visitors, and incoming correspondence
  • Prioritize and respond to requests for information
  • Schedule appointments and make arrangements for meetings
  • Prepare materials for meetings and may attend meetings to record minutes
  • Review outgoing materials and correspondence for internal consistency and conformance with company procedures
  • Collect information from files or staff for routine inquires on office programs or periodic reports and refer non-routine requests to management or staff
  • Coordinate personnel and administrative forms for the office and forward for processing
  • Monitor office supplies and reorder as necessary
  • Perform other duties as may be assigned by management

The Ideal Candidate will Possess the Following Additional Education and Experience

  • High school diploma (or GED Equivalence) required
  • Associate's degree from an accredited college or university preferred
  • At least two (2) years' experience in an administrative role required
  • Ability to type at least 50 words/minute
  • Proficient in the use of Microsoft Office products
  • Excellent organizational, written, and verbal communication skills
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Ability to work as a team member, as well as independently
  • Must be able to remain in a stationary position for an extended period of time
  • Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds 
  • Work is constantly performed in an office environment

EEO Statement

A committed and diverse workforce is our most important resource.

MAXIMUS is an Affirmative Action/Equal Opportunity Employer.

MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.


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