MAXIMUS

Administrative Services

US-NY-Staten Island
3 weeks ago
Requisition ID
2017-27951
# of Openings
1
Job Function
Administrative/Clerical
Job Schedule
Regular Full-Time

Overview

The Administrator will assist the department by performing any combination of entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.

Responsibilities

 

  • Perform receptionist functions, answering general inbound calls and place outbound calls with the goal of increasing business, customer satisfaction, and customer retention as well as greet visitors and clients
  • Distribute and reconcile metro cards
  • Assist colleagues and management with special projects and tasks as needed
  • Perform data entry functions in client and MAXIMUS systems
  • Understand broad knowledge of departmental and company practices to assist the leadership team and staff while exercising judgement on critical nature of information and confidentiality
  • Prepare weekly internal and external reports
  • Calendar scheduling and maintenance
  • Type or generate letters and other documents as necessary
  • Retrieve, log, and route correspondence (faxes, email, letters, etc.) 
  • Ensure document control of mail and project correspondence, to include scanning
  • Perform other duties as assigned by leadership

The Ideal Candidate will Possess the Following Additional Education and Experience

  • High school diploma or GED  required
  • Associate's degree from an accredited college or university and one year’s experience preferred
  • One year experience in case management or employment service program
  • Proficient in the use of Microsoft Office products
  • Excellent organizational, written, and verbal communication skills
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Ability to work as a team member, as well as independently
  • Must be able to remain in a stationary position for an extended period of time
  • Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds 
  • Work is constantly performed in an office environment
  • Bilingual Spanish is preferred

EEO Statement

EEO Statement
Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you

A committed and diverse workforce is our most important resource.

MAXIMUS is an Affirmative Action/Equal Opportunity Employer.

MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

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