MAXIMUS

  • Administrative Assistant (Data Entry)

    Job Locations US-CA-Laguna Hills
    Posted Date 3 weeks ago(3 weeks ago)
    Requisition ID
    2018-33994
    # of Openings
    1
    Job Schedule
    Regular Full-Time
  • Responsibilities

    -Prepare weekly internal reports. 
    -Perform accurately all data entry functions.
    -Arrange meetings as required. 
    -Attend meetings and take minutes.
    -Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
    -Assist in on boarding process of new hires.
    -Maintain records management, filing, retention, and/or labeling. 
    -Type/generate letters and other documents, as necessary. 
    -Maintain confidentiality and security of all relevant information.
    -Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders. Serve as a back up to support reception, as needed.
    -Assist internal and external customers in problem resolution, as needed. 
    -Provide excellent customer service.
    -Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
    -Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submitting tickets for resolution of inaccuracies, as required.
    -Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.

    The Ideal Candidate will Possess the Following Additional Education and Experience

    • Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
    • Communicates more complex information, using job experience to anticipate and proactively address related questions.
    • High School Diploma with 2-4 years of experience.
    • May have additional training or education in area of specialization.

    EEO Statement

    EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. MAXIMUS is an Affirmative Action/Equal Opportunity Employer. MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

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