• Sr Manager - Proposal Ops

    Job Locations US-VA-Falls Church
    Posted Date 1 month ago(12/18/2019 10:19 AM)
    Requisition ID
    # of Openings
    Job Schedule
    Regular Full-Time

    Since 1975, MAXIMUS has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. MAXIMUS delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, MAXIMUS is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit

    Job Description Summary

    Are you a Proposal Manager who enjoys the challenge of leading proposals and managing a collaborative team? Are you looking for an opportunity to work with an established company that values its employee’s enthusiasm and technical contributions? We encourage you to apply for this opportunity. MAXIMUS is dedicated to providing the atmosphere to allow individuals to grow their career. We offer an extremely varied and interesting diversity of clients and projects with an opportunity to learn new things every day. We’d love you to join our team of friendly, hard-working dedicated and collaborative professionals. Our ideal candidate is seeking challenging work and the opportunity to make a difference.

    MAXIMUS has an exciting career opportunity for a Proposal Manager position within the Proposal Operations Group. The primary responsibility of the Proposal Manager will be to work with business development and operations personnel to plan and deliver major proposals to a wide range of Government clients at locations worldwide. This position is a highly visible role that works closely with senior leadership, capture personnel, and operations management to write, edit, review, and produce winning proposals typically valued between $20 Million to $1Billion.

    • Lead and manage the overall proposal development process from Pre-Proposal Phase through Post Proposal Phase
    • Oversee/produce schedules, outlines, compliance matrices, proposal kickoffs, and technical solution sessions
    • Ensure win strategy, technical solution, win themes, discriminators, compliance, and clear understanding of the requirement are well-articulated and consistent throughout final proposal documents
    • Analyzes government solicitations, identifies response requirements, and prepares unique, tailored, and detailed proposal response outlines, templates, and compliance matrices in compliance with government agency requirements
    • Coordinates color/management team reviews
    • Remains current on all solicitation modifications/Q&A and communicates them to the team; revises schedule, outline, and compliance matrix as necessary throughout proposal life cycle
    • Coordinates with graphic designers to conceptualize, develop, and integrate compelling proposal graphics that convey concepts and proposed solutions to enhance proposal documents
    • Collaborate with Capture Manager, Technical Lead/PM, authors, SMEs, legal, estimating, pricing, and small business
    • Coordinates with creative services staff to conceptualize, develop, and integrate compelling proposal graphics that convey concepts and proposed solutions to enhance proposal documents
    • Uses automated proposal collaboration and document management tools, including Sharepoint
    • Mentor junior proposal staff
    • Support other Proposal Operations activities as needed

    • High School degree or GED required and 10 years of relevant experience or;
    • Bachelor’s Degree with at least 7 years’ proposal management experience with at least 3 years’ Federal Government proposal management, support, and/or writing experience
    • Ability to prioritize and manage several projects simultaneously; able to be hands-on as well as strategic
    • Experience implementing standard proposal processes or procedures
    • Excellent writing, organizational, and communication skills
    • Ability to guide and effectively influence with and without authority; strong interpersonal skills and the ability to interface with all levels of management, proposal teams, SMEs, peers, and teaming partners
    • Ability to work to meet deadlines (work overtime as needed)
    • Ability to develop compelling themes, discriminators, and messaging to communicate value proposition
    • Ability to work well both in a team and independently
    • Ability to manage geographically disparate teams
    • Ability to create original content using interview and research techniques
    • Fluency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint

    • Experience leading large competitive strategic proposals in $10 to $500M range or has been a Volume Lead on a strategic proposal ranging from $10 to $500 M
    • At least 5 years of supervisory experience
    • Formal proposal training and/or certifications (e.g., APMP) preferred


    Essential Duties and Responsibilities:
    - Work as part of the proposal team in a time sensitive role to provide publication layout, design and support services, as well as writing and editing services for MAXIMUS Proposal Operations.
    - Manage the development and production of proposals and oral presentations to include proposal teams from one to more than ten personnel.
    - Prepare and manage proposal production schedule, to include coordinating final production, word processing, graphics and copy services personnel. May be required to do desktop publishing on small and short-turn proposals as the workload requires.
    - Analyze government solicitations, identify response requirements and prepare unique, tailored and detailed proposal response outlines, templates and compliance matrices in compliance with government agency requirements.
    - Prepare the proposal schedule, set up and lead conference calls and meetings, and plan and coordinate required resources for writing and development of the proposal deliverable.
    - Lead effective, results driven, kick-off, status, strategy and review meetings in coordination with the business development team.
    - Help develop and implement strategic proposal win themes and discriminators.
    - Use automated proposal collaboration and document management tools, including Sharepoint.

    Minimum Requirements:
    - Manages activities of two or more sections or departments.
    - Exercises supervision in terms of costs, methods and staffing.
    - In some instances this manager may have subordinate supervisors and/or managers.
    - Works on issues where analysis of situations or data requires an in depth knowledge of organizational objectives.
    - Implements strategic policies when selecting methods, techniques and evaluation criteria for obtaining results.
    - Establishes and assures adherence to budgets, schedules, work plans, and performance requirements.
    - Regularly interacts with senior management or executive levels on matters concerning several functional areas, divisions and/or customers.
    - Requires the ability to change the thinking of, or gain acceptance from, others in sensitive situations, without damage to the relationship.
    - Establishes operational objectives and work plans and delegates assignments to subordinates.
    - Senior management reviews objectives to determine success of operation.
    - Involved in developing, modifying and executing company policies that affect immediate operations and may also have company-wide effect.


    EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. MAXIMUS is an Affirmative Action/Equal Opportunity Employer. MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.


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