• Desktop Publisher/Layout Specialist

    Job Locations US-VA-Reston
    Posted Date 3 weeks ago(12/30/2019 3:52 PM)
    Requisition ID
    # of Openings
    Job Schedule
    Regular Full-Time

    Since 1975, MAXIMUS has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. MAXIMUS delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, MAXIMUS is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit

    Job Description Summary

    Desktop Publisher/Layout Specialist:

    • Supports the development of MAXIMUS proposals and related sales materials
    • Types and formats documents using Microsoft Word and InDesign; generates and revises complex pdf files; creates, revises, and manages graphics of various formats using Illustrator and Photoshop; works with teams of editors, graphic designers, and proposals and communications professionals and writers to create and maintain documents; coordinates printing; and manages workflow of assigned projects to meet review, publication, and submission deadlines
    • Creates and edits simple proposal graphics
    • Knowledge of Illustrator and Photoshop
    • Works in the company’s corporate headquarters in Reston. Remote work is also possible

    Duties and Responsibilities
    Specific duties of the Desktop Publisher/Layout Specialist include:
    • Word processing support
     Heavy desktop publishing with detailed formatting of proposals, technical documents, reports, and related deliverables
     Technical proofing and copy editing of documents
     Working with technical materials, tables, and combining/rearranging material from different document sources
     Formatting and re-formatting Word and Excel documents and electronic documents. Examples include adjusting spacing; standardizing headings, margins, and indentations; typing text, charts, tables, forms; ensuring correct pagination; inserting figures and photographs; and electronically sorting and compiling text
     Advanced knowledge of Microsoft Office products like Microsoft Word. Able to develop and maintain document templates.
     Advanced knowledge and experience using Adobe products including InDesign and Acrobat.

    • Production support
     Assembling proposals using 3-ring binders and comb-binding machine; preparing all components such as binder spines, covers, index tabs, CDs, and CD labels
     Filing and archiving of electronic proposal files
     Other related duties as assigned

    Minimum Skills and Qualifications
    • Five to seven years of word processing, document layout, and proposal production experience required
    • Advanced knowledge of Microsoft Office products like Microsoft Word. Able to develop and maintain document templates.
    • Advanced knowledge and experience using Adobe products including InDesign and Acrobat.
    • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
    • Knowledge of principles and processes for meeting quality standards for services, meeting customer needs, and evaluation of customer satisfaction
    • Exhibit above average communication skills, both written and verbal. Proven ability to interface with individuals at all levels of a corporate organization
    • Ability to work in a team environment with a constructive and respectful attitude
    • Ability to review text written in a document and identify errors related to the use of language, in general, or adherence to a specific style guide
    • Manage one's own time and be able to meet aggressive deadlines and manage multiple tasks
    • Ability to apply general rules to specific problems to produce answers that make sense
    • Ability to work beyond normal work hours (i.e., nights, weekends, and/or holidays when required)


    Essential Duties and Responsibilities:
    - Provide direction for desktop publishing functions, administrative support, security, control and distribution of proposals or other documents.
    - Determine style, techniques and medium best suited to produce desired effects and conform with production requirements.
    - Supervise final production, including word processing, graphics, desktop publishing and production for draft and final proposal production of all assigned proposals.
    - Develop and update plans, schedules, materials and files, as directed.
    - Coordinate graphics, desktop publishing, proofreading and production support for all assigned proposals, including drafts, review team copies, final submission and post-submission responses.
    - Discuss graphics and text requirements at various stages of completion and make necessary changes as determined by the Proposal Manager.
    - Proof work to minimize errors; rework errors.
    - Prepare and maintain proposal schedules and workspace.
    - Perform compliance checks.
    - Assist Proposal Managers in development and update of Proposal Management Plans.
    - Manage SharePoint proposal site content and user right access administration in coordination with the Proposal Manager.
    - Train proposal writers on the use of the proposal template and SharePoint at kickoff.
    - Download and distribute copies of RFPs and related bid documents to the proposed team.
    - Prepare archives of proposals following final submission.
    - Support Proposal Managers with proposal development activities, team communications and document control in support of the proposal development process.

    Minimum Requirements:
    - High School diploma with 4+ years of experience, or Associate degree with 2+ years experience.
    - May have additional training or education in area of specialization.
    - Works on assignments that are moderately difficult, requiring judgement in resolving issues.
    - Understands implications or work and makes recommendations for solutions.
    - Communicates on complex or sensitive issues or draft such responses for supervisor or team lead.


    EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. MAXIMUS is an Affirmative Action/Equal Opportunity Employer. MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.


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