MAXIMUS

Supervisor - Workforce Plan - Remote

Job Locations US-CA-Folsom
Requisition ID 2020-57618
Posted Date
1 week ago(10/15/2020 4:13 PM)
# of Openings
1
Job Function
Operations
Job Schedule
Limited Service Full-Time

Job Description Summary

Essential Duties and Responsibilities:
- Supervise the workforce management team and workflow to support management in all aspects of the workforce function within the project.
- Create and maintain workforce monitoring schedules for team members to cover all hours of the business operations.
- Oversee and delegate workflow to meet deadlines.
- Maintain scorecard and performance tracking for workforce management team.
- Act as a resource for all team members.
- Provide role modeling, leadership, coaching and mentoring for team members; identify and support development and growth opportunities for team members.
- Maintain and meet all deadlines for reports and various deliverables to operations.
- Communicate with operations supervisors and managers, actively and appropriately respond to requests and seek input from operational areas on the workforce management projects and role.
- Continually seek opportunities to increase efficiency, productivity and enhance performance of the workforce management team.
- Identify and communicate areas of opportunity for improvements within operations and workforce management as it relates to improving metrics and meeting SLAs.
- Monitor and react to fluctuations in call volume as they occur in order to restore service levels as quickly as possible.
- Work with management to maintain the Workforce Management database, including forecasting and scheduling data.
- Oversee, develop and maintain production tracking systems for project using reports and Excel, and other applicable formats.
- Generate forecasting and requirements for multiple skillsets and units of work.
- Prepare individual and unit production reports on a daily, weekly, monthly and quarterly basis.
- Oversee updates and adjust schedules to ensure Workforce Management system is able to provide statistical staffing requirements based upon current staffing availability.
- Oversee updates to agent attendance line.
- Oversee compilation of agent adherence statistics.
- Communicate with the vendor of the workforce software management tool to resolve any open items.

Minimum Requirements:
- Associate degree or equivalent combination of education, technical training or work experience considered in lieu of degree.
- Minimum of two (2) years of related experience.
- Ensure compliance with company Wage & Hour policy, including ensuring non-exempt employees get the rest & meal breaks.
- Comply with all company required policies, procedures and processes including but not limited to required training.
- Provides immediate supervision to a unit or group of employees, assigning tasks, checking work at frequent intervals, and maintaining schedules.
- A portion of time is normally spent performing individual tasks related to the unit or sub-unit.
- Generally supervises semi-skilled employees or a few individual professional contributors.
- Works on issues of limited scope.
- Follows established practices and procedures in analyzing situations or data from which answers can be readily obtained.
- Monitors daily operations of a unit or sub-unit.
- Requires full knowledge of own area of functional responsibility.
- Frequently interacts with subordinate employees and functional peer groups.
- Interaction normally requires the ability to gain cooperation of others, conducting presentations concerning specific projects or schedules.
- Receives predetermined work assignments that are subject to a moderate level of control and review.
- Directs subordinates to complete assignments using established guidelines, procedures and policies.

- Develop work schedules and assign duties to subordinates to ensure efficiency.
- Evaluate subordinates' job performance and recommend appropriate personnel action.
- Discuss job performance concerns with subordinates to identify causes and issues and works closely with the Human Resources department on resolving problems.
- Identify training needs and development opportunities for subordinates.

 

Essential Duties and Responsibilities:
- Supervise the workforce management team and workflow to support management in all aspects of the workforce function within the project.
- Create and maintain workforce monitoring schedules for team members to cover all hours of the business operations. 
- Oversee and delegate workflow to meet deadlines.
- Maintain scorecard and performance tracking for workforce management team.
- Act as a resource for all team members.
- Provide role modeling, leadership, coaching and mentoring for team members; identify and support development and growth opportunities for team members.
- Maintain and meet all deadlines for reports and various deliverables to operations.
- Communicate with operations supervisors and managers, actively and appropriately respond to requests and seek input from operational areas on the workforce management projects and role.
- Continually seek opportunities to increase efficiency, productivity and enhance performance of the workforce management team.
- Identify and communicate areas of opportunity for improvements within operations and workforce management as it relates to improving metrics and meeting SLAs.
- Monitor and react to fluctuations in call volume as they occur in order to restore service levels as quickly as possible.
- Work with management to maintain the Workforce Management database, including forecasting and scheduling data.
- Oversee, develop and maintain production tracking systems for project using reports and Excel, and other applicable formats.
- Generate forecasting and requirements for multiple skillsets and units of work.
- Prepare individual and unit production reports on a daily, weekly, monthly and quarterly basis.
- Oversee updates and adjust schedules to ensure Workforce Management system is able to provide statistical staffing requirements based upon current staffing availability.
- Oversee updates to agent attendance line.
- Oversee compilation of agent adherence statistics.
- Communicate with the vendor of the workforce software management tool to resolve any open items.

Minimum Requirements:
- Associate degree or equivalent combination of education, technical training or work experience considered in lieu of degree.
- Minimum of two (2) years of related experience.
- Ensure compliance with company Wage & Hour policy, including ensuring non-exempt employees get the rest & meal breaks.
- Comply with all company required policies, procedures and processes including but not limited to required training.
- Provides immediate supervision to a unit or group of employees, assigning tasks, checking work at frequent intervals, and maintaining schedules.
- A portion of time is normally spent performing individual tasks related to the unit or sub-unit.
- Generally supervises semi-skilled employees or a few individual professional contributors.
- Works on issues of limited scope.
- Follows established practices and procedures in analyzing situations or data from which answers can be readily obtained.
- Monitors daily operations of a unit or sub-unit.
- Requires full knowledge of own area of functional responsibility.
- Frequently interacts with subordinate employees and functional peer groups.
- Interaction normally requires the ability to gain cooperation of others, conducting presentations concerning specific projects or schedules.
- Receives predetermined work assignments that are subject to a moderate level of control and review.
- Directs subordinates to complete assignments using established guidelines, procedures and policies.

- Develop work schedules and assign duties to subordinates to ensure efficiency.
- Evaluate subordinates' job performance and recommend appropriate personnel action.
- Discuss job performance concerns with subordinates to identify causes and issues and works closely with the Human Resources department on resolving problems.
- Identify training needs and development opportunities for subordinates.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

 

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

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